Safety Schemes in Procurement (SSiP)
Safety Schemes in Procurement (SSIP) in Leeds, Yorkshire & UK
Why Choose Squared Circle?
- FIRAS, CHAS Elite, Constructionline Gold, Facilitiesline Gold, Acclaim, APS Corporate Member
- 20+ years’ experience
- National coverage from Leeds HQ
- Trusted by repeat and referral clients
- PROMAS client portal (free for all clients)
- Responsive, reliable, and competitive fees
Gain industry-recognised accreditations like CHAS, SafeContractor, Constructionline, and SMAS.
SSIP certification builds trust, opens doors to bigger contracts, and proves your commitment to safety.
Let our experts guide you through the process and help your business stand out.
01 Health & Safety Policy
We create clear, compliant Health & Safety policies tailored to your business. Our policies outline responsibilities, procedures, and ensure legal alignment.
What We Do:
Develop, review, and update your Health & Safety Policy to meet SSIP standards, ensuring legal compliance and supporting successful tender applications.
What’s Included:
- Statement of intent
- Organisation chart
- Arrangements for implementing health & safety policy
- Guidance on required supporting documentation
- Ongoing updates and reviews
Additional Information:
- We help you prepare and update your policy, including tailoring it to construction or general business requirements.
- We ensure your policy covers all SSIP documentation needs and is ready for audit.
Our Team:
All services are delivered by accredited, highly experienced health & safety consultants.
FAQs:
What is the purpose of a Health & Safety Policy for SSIP?
It demonstrates your commitment to health & safety and is a mandatory requirement for SSIP.
What documents do you provide?
Full policy, statement of intent, organisation chart, and arrangements for compliance.
How often should my policy be updated?
At least annually, or after any major change in your business or legislation.
Can you help with policy roll-out and training?
Yes, we support communication and training for your whole team.
02 Plant and Equipment forms & checklists
We provide customised inspection forms and checklists for all equipment. Ensure your plant is safe, compliant, and always ready for use.
What We Do:
Prepare, review, and maintain all plant and equipment records and checklists required for SSIP compliance.
What’s Included:
- Plant and equipment register
- PAT testing records (office and site)
- Maintenance and inspection checklists
- Template forms for ongoing compliance
Additional Information:
- We provide templates and guidance for all SSIP-required records, including how to keep them up to date and audit-ready.
- We help you demonstrate compliance for all types of plant, equipment, and electrical safety.
Our Team:
All services are delivered by accredited, highly experienced health & safety consultants.
FAQs:
Why are plant and equipment forms required for SSIP?
They demonstrate that you manage and maintain equipment safely, a key SSIP requirement.
What records do I need?
PAT records, equipment register, inspection and maintenance logs.
How often should records be updated?
After each inspection, test, or new equipment purchase.
Can you help us prepare for audits?
Yes, we ensure all documentation is up to date and ready for assessment.
03 samples of tool box talks & training matrix
Get access to ready-to-use toolbox talks and a structured training matrix. We help you keep your team informed, compliant, and safety-conscious.
What We Do:
Help you set up and maintain a full suite of training records, toolbox talk samples, and a training matrix to demonstrate staff competence for SSIP.
What’s Included:
- Training matrix (covering all roles)
- Tool box talk templates and samples
- Training records for employees, managers, supervisors
- Induction and specialist training evidence (including SMSTS, CSCS, Asbestos Awareness, First Aid)
Additional Information:
- We guide you on what training is needed for your business size and sector, and how to maintain ongoing records.
- We help with practical evidence for construction-related SSIP, including language support for overseas workers.
Our Team:
All services delivered by accredited, highly experienced health & safety consultants. PROMAS client portal included as standard.
FAQs:
Why are tool box talks and a training matrix important for SSIP?
They show you are actively communicating and training staff on health & safety.
What training records do I need?
Certificates, induction, specialist training, and ongoing records for all staff.
How do I prove training has taken place?
Signed attendance sheets, certificates, and a current training matrix.
Can you provide templates?
Yes, we provide all required forms and samples.
04 collating meeting minutes, proformas, memos
We streamline your communication with professional templates and support. Keep your records clear, consistent, and audit-ready at all times.
What We Do:
Support you in gathering and presenting evidence of health & safety consultation and communication, as required for SSIP accreditation.
What’s Included:
Templates for meeting minutes, memos, newsletters
Proformas for toolbox talks and committee meetings
Guidance on what evidence is needed for SSIP
Support with language and communication for diverse teams
Additional Information:
We help you demonstrate ongoing consultation with staff, including practical evidence for construction and general business.
We support coordination between contractors and communication with overseas workers.
Our Team:
All services delivered by accredited, highly experienced health & safety consultants. PROMAS client portal included as standard.
FAQs:
Why do I need to collate meeting minutes and memos for SSIP?
It proves you are communicating and consulting on health & safety with your team.
What evidence is required?
Toolbox talk records, health & safety committee minutes, staff memos, newsletters.
How should evidence be stored?
Digitally or in hard copy, ready for audit.
Can you help us coordinate with contractors?
Yes, we advise on best practice for multi-contractor sites.
05 audits & inspections
We conduct thorough audits and site inspections to identify risks early. Stay ahead of compliance issues and maintain a safe work environment.
What We Do:
Deliver independent audits and inspections, providing evidence and action plans for SSIP and Constructionline applications and renewals.
What’s Included:
- Site safety and welfare inspections
- Health & safety audits and reports
- Action plans for compliance improvement
- Audit-ready documentation
Additional Information:
- We help you prepare for the SSIP application and renewal by providing all necessary audit and inspection evidence.
- We advise on accident reporting, investigation, and ongoing monitoring for continuous improvement.
Our Team:
All services are delivered by accredited, highly experienced health & safety consultants.
FAQs:
Why are audits and inspections required for SSIP?
They demonstrate ongoing compliance and help identify areas for improvement.
What types of audits do you provide?
Full health & safety audits, site inspections, and compliance checks.
How often should audits be carried out?
Annually, or as required by your business or project.
Can you help with accident reporting and investigation?
Yes, we provide guidance and templates for recording, reporting, and investigating incidents.
Q&A
How long will I have to wait?
Less than 5 employees 7 – 14 days
More than 5 really depends on what you have in place but as a general guide expect 1 – 2+ months.
What documentation is required & what we will do to help?
The supporting documentation required for an application for companies with 5 or more employees is outlined below…
General Health & Safety
Statement of intent
Organisation chart Health and Safety
Arrangements on how you implement your health and safety policy
Work Equipment
Examples of PAT records (Office and Site)
Register of Plant and Equipment
Competent Advice
Details on who provides competent Health and Safety advice. i.e Consultant (copy of CV)
Training Records
Examples of employees training records including Managers and Supervisors. Details on training providers and certifcates, induction Training for new employees and / or onsite. i.e Asbestos Awareness Training, First Aid
Management Reports
A copy of your latest Health and Safety Audit and action plan, where available. Examples of recent site safety & Welfare inspections from both internal management and any externally delegated persons should be provided.
Consulting and Communication
Evidence of how you consult on Health and Safety with your employees e.g. evidence of tool box talks, memos, news letters, minutes and notes from H&S committees.
Accident reporting and Investigating
Details on your arrangements for recording, reporting and investigating accidents & incidents and, where applicable, 2Nr examples of recent accidents or incidents, detailing the investigation and actions taken.
Contractor Management
Competency pre-qualification assessment procedure, i.e how you check the competency of any proposed sub contractor. Example of a completed assessment questionnaire and evidence of any ongoing checks of existing sub-contractors
Risk Assessments
Provide a suitable number of examples of risk assessments relevant to the work your company does. i.e
- Site Specific Risk Assessments
- Manual Handling
- COSHH Assessments
- Fire Risk Assessments (Office and Site)
- DSE Risk Assessments
Health Surveillance
Details of health surveillance assessments (noise, dermatitis, respiratory and vibration)
How much will my SSiP application cost?
All CHAS applications are prepared for a fixed fee with no hidden extras.
Less than 5 employees £350.00
More than 5 employees depends on the amount of work involved
What additional information is required for a construction related company?
Competent Advice
Details on who provides competent Construction Health and Safety advice. i.e Consultant (copy of CV)
Training Records
Examples of employees Construction related training records including Managers and Supervisors. Details on training providers and certifcates, induction Training for new employees and / or onsite. SMSTS, CSCS
Consulting and Communication
Details of your arrangements for consulting with workers from overseas (i.e those with limited knowledge of the English language) and practical evidence illustrating this.
Evidence of how you ensure good co-operation and co-ordination of your work activities between contractors.
Welfare Facilities
Details of your arrangements for providing welfare provision and practical evidence illustrating this.
Principal Contractor Management
* Details of your arrangements which ensure you plan, manage and co-ordinate work during the construction phase of a project.
Copy of a suitably developed construction phase plan.
Accreditations
Experience you can trust, with multiple awards and industry accreditations.
Take your business to the next level
Unlock your potential with an SSIP accreditation.
